Reserving Facilities
On the west side of campus, the LEED Gold certified West Village Commons features 10,015 square footage of meeting space including a large ballroom and three conference areas.
Event and Conference Services schedules, plans and assists all clients to ensure campus events successfully project the university’s commitment to excellence.
West Village Ballroom
Occupancy: 400 Seated; 500 Reception
The West Village Ballroom is located on the fourth floor of the West Village Commons. Recently constructed, the room features wall-to-wall carpeting, and the most up-to-date technology for your sound and presentation needs. The Ballroom is also equipped with dividers, allowing the room to be split into three smaller rooms. Parking is available at the adjacent West Village Parking Garage.
Conference Rooms
Occupancy: up to 42 Open Square; up to 100 Theatre Seating
Three conference rooms each featuring carpeted floors, integrated technology, wi-fi connectivity, phone and LAN lines. Parking is available at the adjacent garage.
Campus rooms are available for use by students who are involved with University Registered Organizations (URO) and for university events or meetings sponsored by campus departments. Reservations are required.
1. Determine your needs in detail:
- The time of your event
- The number of guests who will attend
- Type of event and desired set-up (e.g., banquet tables or lecture style)
- Your audio-visual equipment needs
- Other equipment needed (stage, podium, etc.)
- Whether you will serve food and beverages
- Parking for visitors
- Budget
2. Log into 25Live to Create an Event
- Two student contacts per URO to serve as the point person for all events
- Departments, please include your budgetary information
- Include all the details you know so far
The reservations unit evaluates each request to determine the best available room for the event requested and may have follow up discussion with the requestor. A confirmed reservation message is sent to the requestor with an Event and Conference Services event manager assigned.
By working with you and understanding your needs, goals and budget, the event manager will offer suggestions, guidance and solutions to meet or exceed expectations for a successful, safe and memorable event. The event manager is available throughout the event.