Updating Personal Information & Beneficiary Designations

Towson University's Office of Human Resources aims to ensure the accuracy of all employee information to continue improving campus processes. 

Applicable employee data includes:

Please follow the instructions to review or change your personal information. We also recommend employees review their beneficiary designations annually.

If you need help updating information, contact Human Resources or HR Benefits.

Logging Into PeopleSoft HCM

To review your Personal information, please log into PeopleSoft HCM. This is done through the Personal Data Summary tile in PeopleSoft HCM.

Use the Change button underneath applicable categories to make changes directly through the website.

  • Go to myTU for Faculty & Staff from any web browser.
  • Click the PeopleSoft HCM tile.
  • Click the Personal Data Summary tile.
  • Use the Change buttons to make any edits.

Updating Personal Data

After reviewing the information, if you need to make any changes follow the steps below.

Name

Change Name

You may request a legal name change by clicking the Change Name button. Enter the required information on screen and then click Submit. Please note that you are required to provide proof of the name change. HR will contact you before the name is entered into PeopleSoft.

Chosen & Preferred Name

You can select a chosen or preferred name for use in TU communications, including OneCard and Email.

If you wish to update what is displayed, please go to the Chosen & Preferred Name Resources webpage and follow the instructions under How to Update Your Chosen/Preferred Name. There is a link to the Chosen/Preferred Name, Pronoun & Gender Identity Request Form which will need to be filled out.

HR/Payroll Address

Payroll address changes must be reported to both Towson University and the State of Maryland's Central Payroll Bureau.

Changing Your Address in PeopleSoft

Click the Change HR/Payroll Address button and using the Pencil icon under Edit, make your changes. HR will receive an Email notification, approve the request (or notify you if any changes need to be made) and then make the changes in PeopleSoft. 

Changing Your Address in POSC

The state of Maryland’s Central Payroll Bureau requires an updated W4 form with the new address along with completion of the federal and state tax withholding sections. The preferred method is online via Payroll Online Service Center (POSC). Please visit the Payroll Office webpage for more information.

Phone Numbers

Click the Change Phone Numbers button to change your Mobile and/or Permanent phone number. Be sure to choose which is the Preferred number. You may also add additional phone numbers by clicking on the Add Phone Number button.

Emergency Contacts

This information is important. The person designated as your primary emergency contact will be notified if something happens to you or an emergency occurs on campus.
If you wish to change/add to your emergency contacts, click the Change Emergency Contacts button and do one of the following:

  • Click the Pencil under Edit to revise the current contact.
  • Click the Delete icon to remove the current contact.
  • Click Add Emergency Contact to add an additional emergency contact. 

Email Addresses

Your campus Email address is generated automatically and cannot be changed. You can change your Home Email address and add additional Email accounts.

To add an Email Address

Click the Change Email Addresses button and the click the Add Email Address button.

To delete an Email Address

Click the Trashcan under the Delete column.

Preferred Email Address

Click the Selection box beside in the Preferred column beside the Email Address you wish to designate.

Ethnic Groups

Towson University is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. To comply with these laws, the University invites employees to voluntarily self-identify their race or ethnicity.

Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. When reported, data will not identify any specific individual.

  • Click the Change Ethnic Groups button.
  • Answer the two questions on screen. For more detailed information on each question, click the Explain link.

Gender Identity Information

TU is committed to an inclusive campus for all community members, including all gender identities, gender expressions and sexual orientations. Gender identity resources are part of an ongoing effort to improve the TU campus climate for students. To learn more, read the Diversity Strategic Plan and its findings.

Complete the Chosen/Preferred Name, Pronoun & Gender Identity Request Form located on the Chosen & Preferred Name Resources webpage to identify your pronouns, gender identity, and chosen/preferred name for use in TU communications and emails.

Help with Employee Information

Please contact the Human Resources department by sending an Email to if any of your Employee Information is incorrect.

Updating Beneficiary Designation for Benefits

Designating a beneficiary for your benefits ensures funds are appropriately distributed in case of an untimely death or serious injury. We recommend employees review their beneficiary designations annually to ensure no updates are needed.

Benefits programs that require a beneficiary designation are listed below:

Employees can log in and add or update beneficiaries at any time throughout the year using the links above or call any of the phone numbers listed for more information. 

Help with Updating Beneficiary Designation for Benefits

If you have questions, please email HR Benefits at .